Development of a Winter Maintenance Decision Support System (Phase 3)

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General Information
Solicitation Number: 1562
Status: Solicitation posted
Date Posted: Oct 18, 2021
Last Updated: Oct 18, 2021
Solicitation Expires: Dec 31, 2022
Partners: CT, IL, MI, ND, SD
Lead Organization: South Dakota Department of Transportation
Financial Summary
Commitment Start Year: 2022
Commitment End Year: 2025
100% SP&R Approval: Not Requested
Commitments Required: $600,000.00
Commitments Received: $510,000.00
Contact Information
Lead Study Contact(s): David Huft
dave.huft@state.sd.us
Study Champion(s): David Huft
dave.huft@state.sd.us
Phone: 605-773-3358
Organization Year Commitments Technical Contact Name Funding Contact Name Contact Number Email Address
Connecticut Department of Transportation 2022 $0.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Connecticut Department of Transportation 2023 $0.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Connecticut Department of Transportation 2024 $30,000.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Connecticut Department of Transportation 2025 $30,000.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Illinois Department of Transportation 2022 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Illinois Department of Transportation 2023 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Illinois Department of Transportation 2024 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Illinois Department of Transportation 2025 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Michigan Department of Transportation 2022 $0.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
Michigan Department of Transportation 2023 $30,000.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
Michigan Department of Transportation 2024 $30,000.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
Michigan Department of Transportation 2025 $30,000.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
North Dakota Department of Transportation 2022 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
North Dakota Department of Transportation 2023 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
North Dakota Department of Transportation 2024 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
North Dakota Department of Transportation 2025 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
South Dakota Department of Transportation 2022 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us
South Dakota Department of Transportation 2023 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us
South Dakota Department of Transportation 2024 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us
South Dakota Department of Transportation 2025 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us

Background

To provide safe transportation to motorists, state transportation agencies in northern states must apply effective highway maintenance treatments appropriate to a wide range of winter and year-round conditions. Maintenance personnel must decide what treatments to apply, and when to apply them, based on their knowledge of current pavement conditions, current and forecast weather conditions, and available maintenance techniques and resources. In large part, the decisions are based upon prior experience of maintenance personnel and supervisors. Several factors complicate the ability of state agencies to meet motorists' expectations for clear and safe roadways:

  • The expectations of the traveling public and commercial carriers are rising because of increasing need to travel during all hours of the day;
  • Agencies are constrained to relatively fixed levels of funding and staffing;
  • Reliable and timely reports of conditions for specific areas can be difficult to obtain;
  • Certain weather conditions, like blowing and drifting snow, are difficult to forecast;
  • The response of pavements to changing weather conditions and maintenance treatments are not well established;
  • Innovative maintenance treatments, such as anti-icing technology, are becoming available, but their effect and effectiveness over the full range of possible conditions are not well understood;
  • Retiring maintenance staff are being replaced by less experienced workers.

Objectives

The overall  objective is to continue development and trial deployment of a winter maintenance decision support system. Detailed objectives are to:

The objectives of the study are to:

1) To assess the need, potential benefit, and receptivity in participating state transportation departments for state and regional Maintenance Decision Support Systems.

2) To define functional and user requirements for an operational Maintenance Decision Support System that can assess current road and weather conditions, forecast weather that will affect transportation routes, predict how road conditions will change in response to candidate maintenance treatments, suggest optimal maintenance strategies to maintenance personnel, and evaluate the effectiveness of maintenance treatments that are applied.

3) To build and evaluate an operational Maintenance Decision Support System that will meet the defined functional requirements in the participating state transportation departments.

4) To improve the ability to forecast road conditions in response to changing weather and applied maintenance treatments.


Scope of Work

Research Tasks:

1) Meet with the project's technical panel to refine the project scope and work plan.

2) Critically evaluate the results of the Federal Highway Administration's project to develop a prototype operational Maintenance Decision Support System.

3) Interview front-line and mid-level maintenance supervisors from each of the participating states to identify and prioritize needs for maintenance support functionality.

4) Assess the participating states¿ current and near-term capability to report current roadway conditions and track maintenance activities on specific highway routes.

5) Assess institutional receptivity to maintenance management decision support in the participating states and recommend actions to overcome potential barriers.

6) Based on results of previous tasks, propose in a technical memorandum to the project's technical panel the high-level functional and user requirements for an operational Maintenance Decision Support System and propose an architectural framework for the system. Separately identify those requirements that can be immediately satisfied and those that will require fundamental research.

7) Upon approval of the panel, construct a basic prototype MDSS incorporating those requirements that can be immediately satisfied.

8) Prepare, for approval of the project

Comments

This is a continuation of Pooled Fund Studies TPF-5(054) and TPF-5(347), to develop a winter Maintenance Decision Support System.

No document attached.

Development of a Winter Maintenance Decision Support System (Phase 3)

General Information
Solicitation Number: 1562
Status: Solicitation posted
Date Posted: Oct 18, 2021
Last Updated: Oct 18, 2021
Solicitation Expires: Dec 31, 2022
Partners: CT, IL, MI, ND, SD
Lead Organization: South Dakota Department of Transportation
Financial Summary
Commitment Start Year: 2022
Commitment End Year: 2025
100% SP&R Approval: Not Requested
Commitments Required: $600,000.00
Commitments Received: $510,000.00
Contact Information
Lead Study Contact(s): David Huft
dave.huft@state.sd.us
Commitments by Organizations
Agency Year Commitments Technical Contact Name Funding Contact Name Contact Number Email Address
Connecticut Department of Transportation 2022 $0.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Connecticut Department of Transportation 2023 $0.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Connecticut Department of Transportation 2024 $30,000.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Connecticut Department of Transportation 2025 $30,000.00 Aidan Neely Melanie Zimyeski (860)594-2144 Melanie.Zimyeski@ct.gov
Illinois Department of Transportation 2022 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Illinois Department of Transportation 2023 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Illinois Department of Transportation 2024 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Illinois Department of Transportation 2025 $30,000.00 Laura Shanley Megan Swanson 217-782-3547 Megan.Swanson@illinois.gov
Michigan Department of Transportation 2022 $0.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
Michigan Department of Transportation 2023 $30,000.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
Michigan Department of Transportation 2024 $30,000.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
Michigan Department of Transportation 2025 $30,000.00 Tim Croze Andre' Clover 517-749-9001 clovera@michigan.gov
North Dakota Department of Transportation 2022 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
North Dakota Department of Transportation 2023 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
North Dakota Department of Transportation 2024 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
North Dakota Department of Transportation 2025 $30,000.00 Brandon Beise Amy Beise 701-328-6921 abeise@nd.gov
South Dakota Department of Transportation 2022 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us
South Dakota Department of Transportation 2023 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us
South Dakota Department of Transportation 2024 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us
South Dakota Department of Transportation 2025 $30,000.00 David Huft David Huft 605-773-3358 dave.huft@state.sd.us

Background

To provide safe transportation to motorists, state transportation agencies in northern states must apply effective highway maintenance treatments appropriate to a wide range of winter and year-round conditions. Maintenance personnel must decide what treatments to apply, and when to apply them, based on their knowledge of current pavement conditions, current and forecast weather conditions, and available maintenance techniques and resources. In large part, the decisions are based upon prior experience of maintenance personnel and supervisors. Several factors complicate the ability of state agencies to meet motorists' expectations for clear and safe roadways:

  • The expectations of the traveling public and commercial carriers are rising because of increasing need to travel during all hours of the day;
  • Agencies are constrained to relatively fixed levels of funding and staffing;
  • Reliable and timely reports of conditions for specific areas can be difficult to obtain;
  • Certain weather conditions, like blowing and drifting snow, are difficult to forecast;
  • The response of pavements to changing weather conditions and maintenance treatments are not well established;
  • Innovative maintenance treatments, such as anti-icing technology, are becoming available, but their effect and effectiveness over the full range of possible conditions are not well understood;
  • Retiring maintenance staff are being replaced by less experienced workers.

Objectives

The overall  objective is to continue development and trial deployment of a winter maintenance decision support system. Detailed objectives are to:

The objectives of the study are to:

1) To assess the need, potential benefit, and receptivity in participating state transportation departments for state and regional Maintenance Decision Support Systems.

2) To define functional and user requirements for an operational Maintenance Decision Support System that can assess current road and weather conditions, forecast weather that will affect transportation routes, predict how road conditions will change in response to candidate maintenance treatments, suggest optimal maintenance strategies to maintenance personnel, and evaluate the effectiveness of maintenance treatments that are applied.

3) To build and evaluate an operational Maintenance Decision Support System that will meet the defined functional requirements in the participating state transportation departments.

4) To improve the ability to forecast road conditions in response to changing weather and applied maintenance treatments.


Scope of Work

Research Tasks:

1) Meet with the project's technical panel to refine the project scope and work plan.

2) Critically evaluate the results of the Federal Highway Administration's project to develop a prototype operational Maintenance Decision Support System.

3) Interview front-line and mid-level maintenance supervisors from each of the participating states to identify and prioritize needs for maintenance support functionality.

4) Assess the participating states¿ current and near-term capability to report current roadway conditions and track maintenance activities on specific highway routes.

5) Assess institutional receptivity to maintenance management decision support in the participating states and recommend actions to overcome potential barriers.

6) Based on results of previous tasks, propose in a technical memorandum to the project's technical panel the high-level functional and user requirements for an operational Maintenance Decision Support System and propose an architectural framework for the system. Separately identify those requirements that can be immediately satisfied and those that will require fundamental research.

7) Upon approval of the panel, construct a basic prototype MDSS incorporating those requirements that can be immediately satisfied.

8) Prepare, for approval of the project

Comments

This is a continuation of Pooled Fund Studies TPF-5(054) and TPF-5(347), to develop a winter Maintenance Decision Support System.

No document attached.

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